Application Tracking System: What it is, how it Works, and who uses it

It is challenging to manage and organize job applications effectively when businesses get a large number of them every day. Application Tracking System (ATS) is useful in this situation. An applicant tracking system (ATS) is a piece of software that enables businesses to gather, monitor, and manage job applications in one place.

What is an Application Tracking System?

A software program created to automate and streamline the hiring process is called an application tracking system, sometimes referred to as a talent management system or candidate management system. Both recruiters and applicants find the application procedure to be simpler to follow. ATSs can handle a large volume of applications, keep track of applicant information, and rank applicants according to their credentials.

As more and more businesses come to understand its advantages, the adoption of an ATS is growing in popularity. Over 90% of large companies use an ATS to manage their hiring process, according to research by the Society for Human Resource Management^[1] (SHRM).

How does it Work?

An application tracking system collects, organizes, and stores information about job applications. It searches the CV and cover letter for particular terms and phrases when an applicant submits their application. Then, based on the candidate’s credentials and experience, a score is given. The ATS also maintains the candidate’s data, including name, contact information, employment history, education, and abilities.

The applicant tracking system (ATS) allows recruiters to search and sort applications based on several factors, including geography, credentials, and job history. Additionally, they can communicate with applicants, arrange interviews, and give hiring managers feedback.

ATSs may often be available from any location with an internet connection because they are cloud-based. It makes the hiring process more efficient by allowing recruiters to monitor job applications while on the road more efficiently and flexibly.

Who uses Application Tracking System?

To handle their employment process, human resource (HR) departments and recruitment firms frequently utilize applicant tracking systems (ATS). Companies of many shapes and sizes, from little start-ups to significant international businesses, use it.

An ATS may be used in a variety of sectors and job roles. It is utilized in many industries, including government, education, healthcare, finance, and technology.

Advantages of ATS use

1. Time-saving: By automating the application process, an ATS saves time. It lessens the manual work that recruiters must do to manage job applications. According to research, an ATS may help recruiters speed up the hiring process by 50%.

2. Cost-effective: For businesses that get a lot of job applications, an ATS is a good option. By doing away with manual processing, it lowers administrative expenses. The Aberdeen Group reported that businesses that employ an ATS could save their cost per hire by up to 70%.

3. Efficiency Improvement: An application tracking system improves the hiring process, making it more manageable for recruiters to organize and track job applications. As a result, the hiring process is more effective. Without the use of email or phone conversations, recruiters may quickly monitor the progress of each application for a position and get in touch with applicants.

4. Better Candidate Experience: An ATS offers candidates a user-friendly application procedure, which improves the candidate’s experience. They can use it to submit entries online and get automatic notifications on the status of such applications. It improves the applicant experience by speeding up the time it takes to get back the response from recruiters.

5. Improved Staff Quality: An application tracking system employs data-driven analytics to rate candidates according to their credentials and experience, which improves the quality of hires. It guarantees that businesses hire the best-qualified applicants for the position. Companies that employ an ATS are 36% more likely to make a quality recruit, per a LinkedIn survey.

Keep in Mind

Companies need to be mindful of the limits of ATSs since they are not without them. For instance, ATSs could not be successful in recognizing applicants with uncommon skill sets or unusual records. As they heavily rely on keywords and algorithms that might discriminate against particular groups of candidates, ATSs may also be subject to bias. To make sure they are not passing up on top talent, businesses can utilize ATSs alongside other recruitment strategies like social media, networking events, and referrals.

Solutions Pertaining to Application Tracking System

Recruiters can oversee the complete hiring process from beginning to end using Corphr’s comprehensive ATS solution. Because Corphr’s applicant tracking system (ATS) is cloud-based, recruiters can easily access job applications from any location with an internet connection. The ATS provided by Corphr contains a number of features that improve the effectiveness and efficiency of the hiring process. These consist of the following:

1. Customizable job posting templates: Using Corphr’s ATS, recruiters may make the job posting templates that correspond to their needs and brand.

2. Automated candidate evaluation: Corphr’s applicant tracking system (ATS) employs machine learning algorithms to evaluate candidates and rank them according to their skills and background.

3. Hiring in collaboration: Corphr’s ATS makes it possible for hiring managers and recruiters to work together and communicate throughout the recruiting process, enhancing the quality of hires.

4. Reporting and analytics: Recruiters can leverage Corphr’s ATS to make data-driven decisions by receiving real-time data and analytics on their hiring process.

The Bottom Line

Employers may gather, track, and manage job applications in one place using a software programme called an application tracking system. Automating the application process, cutting administrative expenses, and enhancing the applicant experience, streamlines the hiring process. Human resource departments and recruitment firms frequently utilise applicant tracking systems (ATSs) to handle their employment process. The ATS facilitated by Corphr has a wide range of features that improve the effectiveness and efficiency of the hiring process. If you are looking for candidate verification services or IT recruitment services, reach out to a recruitment firm.

 Companies can attract and keep top talent by expediting the hiring process and enhancing the applicant experience, which will result in a staff that is more productive and successful.

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